✉️ How to Write an Email Cover Letter

When you apply for a job, you usually send two key documents:

• Your CV – Shows your skills, education, and work experience.
• Your cover letter – A short message explaining why you want the job and why you’re a good fit.

An email cover letter is written directly in the body of your job application email—no separate file needed. It’s usually shorter than a traditional cover letter and includes:

• ✅ A clear subject line
• ✅ A concise email body (your cover letter)
• ✅ Attachments (typically your CV)

Example subject line:

Starting Your Email

Use a polite, professional greeting:

• • Dear Mr Jones, (if you know their name)
• • Dear Ms Smith, (use “Ms” unless specified)
• • Dear Hiring Manager, or Dear Recruitment Team, (if unknown)

⛔ Avoid informal greetings like “Hi there!” or “Hello!”

Ending Your Email

Choose a formal closing:

• • Yours sincerely, (when you know the name)
• • Yours faithfully, (when you don’t know the name)
• • Best regards, (modern and widely accepted)

After your sign-off, include your contact details:

An effective email cover letter has four short paragraphs:

1️⃣ Introduction – Reason for writing

• • State the job you’re applying for and where you saw it.
• • Briefly mention your relevant background.

2️⃣ Skills and experience

• • Highlight key skills developed in past roles.
• • Give a short, concrete example of your impact.

3️⃣ Motivation for this job

• • Explain why you want this role.
• • Show you’ve researched the company.

4️⃣ Closing – Thank you & next steps

• • Thank the employer for their time.
• • Express willingness to interview.
• • Mention your attached CV.

• ➪ Avoid contractions:“I’m” → “I am”, “I’ve” → “I have”
• ➪ Use professional language:“I wanna” → “I would like to”,“Let me know if you wanna chat” → “I would be happy to discuss…”
• ➪ Keep it concise: One clear idea per paragraph.
• ➪ Proofread carefully: Typos can hurt your chances.